The EADV Meeting Registration Terms and Conditions (the “Terms”) apply to all Applicants to any Spring Symposium or Congress (the “Meetings”) of the European Academy of Dermatology and Venereology (the “EADV”).
By using the EADV online registration system to register for a Meeting the Applicant acknowledges and accepts these Terms.
The EADV reserves all rights to amend these Terms at the EADV’s sole discretion. The amended Terms shall be published on the EADV website and become effective as from the time of their posting. Any registration after the posting of such amended Terms constitutes the acceptance to the modified Terms.
In the event of a conflict, these Terms will prevail over the Registration Form.
By accepting these Terms, the participant agrees to be contacted by the EADV at any time for future communications.
The Applicant applies to any Meetings through the EADV online registration platform or the onsite official EADV Registration Form. The on-site Registration Form must be filled in truthfully and diligently and carry legally binding signatures of the Applicant.
The Applicant is in general asked to present a copy of an official identity card, passport or another acceptable identification document.
Applicants must be over the age of 18 to register for any Meetings.
Accompanying persons (including children) are not permitted to attend the Meetings.
For each Meeting specific registration fees and deadlines apply as outlined on the relevant EADV Meeting Registration webpage.
All references to registration fees or special tickets mentioned in this and other Meeting documents are quoted in EURO currency, VAT included, insofar, based on local regulations, EADV is liable to account for VAT.
All prices may be subject to changes.
The Applicant is the sole debtor of all payments. All amounts have to be received according to the published deadlines.
The EADV reserves the right to add to the fees administrative reimbursements in case payments and/or requested documentation are not in fulfilment of the published deadlines.
Bank transfer payments are admitted by the given deadline exclusively.
Cancellation of Registrations and Refunds
All cancellations must be notified in writing (by email) to the EADV Registration Department.
Refunds are processed according to the method of payment chosen to pay the registration.
No reimbursements of registration fees are granted.
Refunds are not granted (or credits given) for unattended meetings or early termination of attendance.
No refund is processed neither if Applicants submitting and paying their registration fee as Non-Members become Members at a later stage, nor if Members incorrectly register as Non-Members. This is applied to any registration processed and finalised incorrectly.
In case of overpayment or double payment, refund requests must be accompanied by a valid proof of such circumstances.
No refund is processed if no CME are attained.
Requests for refunds shall be sent to the EADV Registration Department up until 2 months after the closure of the EADV Meeting concerned. Requests submitted after this period will not be considered.
Liability Disclaimer, Applicant’s Insurance
The EADV cannot be held liable for any hindrance or disruption to the Meeting, in particular if arising from political, social or economic events or any other unforeseen incidents beyond control.
The EADV accepts no liability for any personal injuries or loss or damage to property of Meeting participants which are somehow in connection with the Meeting.
All Applicants commit to effect adequate personal, health and travel insurances.
Registration of a participant entails acceptance of these conditions.
Cancellation of Meetings
In the event that a Meeting cannot be held or is postponed due to events beyond the control of the EADV or due to events which are not attributable to unlawful intent or gross negligence of the EADV, the EADV cannot be held liable for any damages, costs, or losses incurred, such as for example transportation costs, accommodation costs, costs for additional orders or financial losses.
In case of cancellation the EADV reserves the right at the EADV’s own discretion to either retain the entire registration fee and to use it for future Meetings, or to reimburse the registration fee, deducting costs already incurred for the Meeting and which could not reasonably be recovered.
Data – Completeness and Accuracy
The Applicant represents, warrants and grants that the information and any data regarding the Applicant provided while somehow dealing with the registration or any portions thereof are complete and accurate. The EADV cannot be held liable for any consequences out from not complete and/or not accurate information and/or data provided.
Use of Private Data
Transferring the data to industries
During EADV Congress you have the right to transfer the data collected by the EADV to another controller (“Exhibitor”). It might happen through direct request, virtual booth visit or other means.
Each participant shall consider that by accepting, the participant gives authorization to the EADV to transfer the data of the participant to the Exhibitor.
Transfer of the data from the EADV to Exhibitor does not mean the removal of original data from the EADV. If you wish the data to be removed or have any request or questions, please contact us at any time by writing to firstname.lastname@example.org
The EADV does not officially support or authorize any third-party organization that creates registrations for individuals or groups. We strongly advise to register accordingly to official fees and only on EADV´s official websites (find more on eadv.org or contact email@example.com).
If third-party organization creates a registration on behalf of the data subject, it is a third-party responsibility to make sure that the data has been obtained in lawful way and with the consent of the data subject, accordingly to the General Data Protection Regulation 2016/679. The EADV reserves the right to stop processing the data and share information with law enforcement in response to legal requests or if we have a good-faith belief that the law requires us to do so.
Photo and Video – Authorisation
The Applicant acknowledges and accepts that any the EADV Meetings are usually documented in their entirety or even only in part by the EADV appointed official photographers so that photos and/or videos where the Applicant appears may be published (also for promoting the EADV and any of its activities) in traditional and/or digital media.
Verbal agreements are not binding.
All references to a date or a deadline, mentioned in this and other Meeting documents, refer to the Central European Time Zone (CET) and Central European Summer Time (CEST).
Name changes must be notified in writing to the Registration Department. An administrative fee (EUR 30) is charged. Name changes are possible until 21 April 2021 only. After this date, no name change requests are accepted.
Groups are allowed to process a limited number of name changes. If the Name Change is requested for more than the 25% of the participants within the group, the registration fee in force at the time of the request applies.
Any claims shall be filed in writing via registered mail to the seat of EADV. Claims are not considered if they do not clearly indicate the registration number (if not available: the Member’s number; if not available: the correct and complete contact details) of the claimant, the precise description of the essential facts and the specific request(s) of the claimant. Claims are further not considered if they don’t reach the seat of the EADV within 4 weeks after the relevant Meeting. The EADV processes only considered claims and answers in writing to the claimant within another 4 weeks after elapsing of the claim deadline.
Governing Law and Jurisdiction
All legal relationships between the parties relating to the scope hereof shall be governed solely by Swiss law.
In the event of any controversies arising from these General Terms and Conditions or related thereto or related to the Registration, inclusive of issues such as validity, nullity, violation or termination thereof, the parties involved shall first attempt to reach a settlement. Failing this within one month from the time when the controversy arose, the same shall be brought exclusively before the ordinary Court at the seat of the EADV. At present the seat of the EADV is in Lugano, Switzerland and the ordinary Court is therefore the “Pretura del Distretto di Lugano”, Lugano.